a2z accessibility

Effortless PDF Accessibility for All Users

Accessibility Testing for PDF Documents

At A2Z, we make digital documents fully accessible, ensuring everyone – including people with disabilities – can read, navigate, and understand PDFs, Word files, Excel spreadsheets, and PowerPoint presentations. Our approach combines expertise in document accessibility with the use of advanced tools to ensure compliance with various accessibility standards worldwide. Manual accessibility allows precise control over headings, tables, images, and forms, but can be time-consuming, costly, and prone to inconsistencies. That’s why we recommend automated solutions like AccessiDoc, which instantly makes hundreds or thousands of documents accessible, handling tagging, reading order, alt text, and structural elements without disrupting daily workflows. By using AccessiDoc, we save resources, reduce errors, and ensure reliable, scalable accessibility for all, empowering organizations to efficiently manage large document volumes

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You can contact us via email, phone, or our contact form to discuss accessibility solutions

    General guidelines

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    PDF Accessibility Audits

    What is Document Accessibility?

    Document accessibility ensures that everyone – including people with disabilities – can read, navigate, and understand digital files, such as PDFs, Word documents, Excel spreadsheets, and PowerPoint presentations. This includes compatibility with screen readers, proper reading order, meaningful headings, alternative text for images, and logical table structures.

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    Who is PDF

    Accessibility For?

    Blind and visually impaired people:

    Use assistive technology tools such as screen readers, Braille displays, or speech-to-text software to understand and navigate documents.

    People with cognitivedisabilities:

    Benefit from a clear hierarchy of headings, subheadings, and structured content that makes information easier to process.

    People with partial vision problems:

    Require high contrast, adjustable font sizes, and support for small screens.

    People with motor disabilities:

    Rely on keyboard navigation or assistive devices instead of a mouse.
    How are documents

    made accessible?

    Document accessibility involves both specialized software and manual techniques – primarily within Acrobat Pro – to add tags, correct reading order, provide image descriptions, and make structural adjustments. 

    Key steps include:

    Reviewing the document to identify accessibility issues, such as language settings, headings, form fields, alt text, and tables.
    Using the Fix Reading Order Tool to correct reading flow and properly label elements.
    Editing the Tags Panel to manually adjust the document’s structure.
    Adding Alt Text to images and labeling form fields with tooltips or labels.
    Testing with screen readers such as NVDA or JAWS to ensure full readability.

    Benefits

    of Manual Accessibility
    • Full control: Allows precise labeling and corrections tailored to the document’s needs.
    • Flexibility for complex content: Can handle intricate tables, non-standard links, and sophisticated graphics.

    Disadvantages

    of Manual Accessibility
    • Expertise required: Skilled workers must understand WCAG, PDF/UA, and Acrobat Pro.
    • Time-consuming: Each document requires significant editing; onboarding new employees requires additional training.
    • Not always economical: Large PDF volumes are slow to process, potentially delaying workflows.
    • Risk of inconsistency: Manual processes can introduce human errors and reduce uniformity across documents.
    Accessibility Using Automated Tools

    Adobe Acrobat Pro

    Adobe allows auto-tagging and automatic labeling of document elements. However, this does not guarantee full accessibility; manual corrections and checks are still necessary to ensure proper functionality.

    Accessidoc

    AccessiDoc is an automated system that enables organizations to make 100% of their documents accessible efficiently and reliably. It handles the entire accessibility process, including tagging, reading order, alt text, and structural elements.

    Key Benefits

    of AccessiDoc

    High-scale capabilities

    Make hundreds or thousands of PDFs accessible in seconds, without manual intervention.

    Guaranteed accessibility

    Ensures compliance with PDF/UA and WCAG standards.

    Saves employee resources

    Reduces time spent on training and manual coding, lowering overall costs.

    Direct and automated process

    Accessibility is performed entirely by the system without impacting daily employee tasks.

    Summary andRecommendation

    For organizations handling large volumes of PDFs, multiple formats, and ongoing document management, it is recommended to use an automated system like AccessiDoc. Manual processes are time-consuming, resource-intensive, and prone to inconsistencies. Automated solutions provide immediate, reliable, and cost-effective accessibility improvements.

    Want to Learn More?

    Use AccessiDoc to make PDFs accessible quickly and effortlessly. We are happy to provide more information and schedule a demonstration.
    Contact Us